10 Tips for Better Email Etiquette

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The faster you respond, the better. Is it relevant to a conversation you had last week over lunch? If not, start a new chain of communication, with a new header.

In other words, write the same way that you speak. This is really helpful when proofreading as well.

Email Etiquette

This is why email etiquette is so important. You many not realize just how much your email interactions say about you. Start from the top You need a good subject line Be specific and brief. Your subject line should match the message. This will facilitate easier retrieval from the trenches of your inbox archives, if need be. To: This is pretty straightforward. Open communication is very important in business. Other acronyms, abbreviations and terms to know Re: Re: automatically shows up as a part of the subject when responding to a prior email. If not, start a new chain of communication, with a new header. Is it relevant to a conversation you had last week over lunch. If you overuse the flagging system, the recipient will begin to ignore it. For example, if someone sends out an email to a whats email etiquette of people asking for volunteers, you can simply respond to the original sender. But also, Reply to All …messages you receive, that is. Say my name Correctly, that is. Check your tone Written communication can be a little tricky. Go ahead and say no to sarcasm when it comes to online communication. If you reply to all messages you receive, sometimes an exchange is a very brief one. Be wary of coming off in that way. Speaking of Brevity Save the one-liners for jokes. Consider questions that could be asked after received, and go ahead and answer them. Know the difference whats email etiquette and heed with caution. Most people view their emails from their mobile device. That means they can be at the breakfast table, on the train, or in the bathroom. Generally, most experts suggest one subject per email, stating that a new email should be started for a different topic. Reread your emails, more than once. Use the built-in spell checking client that comes with your email provider or an add-on like. Pay attention to sentence structure, to syntax. Remember all that you learned in grammar school, and please, capitalize when necessary. Also, acronyms often leave people confused or Googling, so you should be more clear. Structure As mentioned before, your emails should be pretty brief and consisting of one subject. With a longer email, it is wise to structure it with bulleted lists, headers, and separation of subjects with hyphens, insinuating a page break. Keep it simple and whats email etiquette to read. Make calls to action very clear This follows along with having good, structured formatting for your emails. Separate calls to action from the rest of the content, so that if you are sending a more long-winded note, the reader will no doubt have an understanding of what will be expected of them after they have completed the reading. Be sure to answer every question, and acknowledge every request. Not to mention accidentally sending it to the wrong person. The same goes for personal information: your social security number, credit card information, and bank number should whats email etiquette be given over the phone or in person. In other words, write the same way that you speak. This is really helpful when proofreading as well. Consider culture Avoid miscommunication by being aware of discrepancies in cultures. Something that is perfectly professional and appropriate in one setting, could be offensive in another. When dealing with international affairs or an expatriate, consider the ways in which your message could be misconstrued. At the end of correspondence, leave your signature. It should include your company, your title, and useful contact information like your phone number, extension, and your email address. It may seem silly to have your email address at the end of an email you sent, but it makes it easier for the recipient or anyone who is forwarded the message to find that information. Timing With smart phones, people are available to look at their email at any time of day. Some times, however, are better than others. According to Linda Coles on Huffington Post, emailing outside of business hours can reflect badly on the sender. After all, this is your company, and your branding. A professional, well put together email following it will allow your readers to still see you as a credible business owner.

If your email provider doesn't have automatic spell check then you should copy and paste the email text into Microsoft Word to verify that everything is spelled correctly. Make sure your message is simple and clear. If you aren't pushing someone into action through your email, then what's the point of even writing one? If you overuse the flagging system, the recipient will begin to ignore it. Is it relevant to a conversation you had last week over lunch? Schedule a meeting with them and talk it out in person.